🍀 Who are we?

VO EVENT EU SERVICES represents a specialized business unit in European Event Management within VO GROUP.

VO GROUP – Brussels-born and bred communication agency – is one of the leading Belgian agencies specialising in powerful communication campaigns, event management, digital marketing, and design. Our underlying ambition is to create content that nourishes knowledge, changes behaviour, attitudes, or policy in the private and institutional sectors and resonates across Europe and beyond.

🔍Your mission & Your key responsibilities:

• Contribute to event projects, carrying out tasks in an autonomous way from start to finish according to requirements, target audience and objectives
• Support in the cost-efficient implementation of suppliers needed for the projects
• Support with resources management and onboarding to ease high-quality delivery of events & communication services for our various clients/contracts.
• Support with offer preparation when necessary
• Contribute to budget management by analyzing and benchmarking supplier offers.
• Coordinate and manage small size projects operations under the supervision of a Senior Project Manager.
• Project management on production of small and bigger events
• Oversee hiring personnel for the event (e.g. hostesses, catering, photographers etc.)
• General administrative & operational tasks necessary for the overall running of the event
• Support in the overall reporting process
• Support with offer preparation, liaising with teams, partners and suppliers
• Additional tasks as deemed necessary to successfully perform the role

🎯  Required qualifications:

• Excellent organisational, administrational and planning skills
• Ability to multi-task and prioritise
• Ability to work with different partners
• Knowledge or experience on how to create budgets
• Commercial mindset in terms of realising expected profitability & objectives
• Work proactively & autonomously while working well with large teams
• Understanding the EU Institutions way of working
• Good communication and interpersonal skills
• Computer skills (Excel, Word, Outlook, Power Point, MS project, ect)

✅ You will be a good fit for the role if you:

• You have great interests and understanding in European projects and European politics.
• You have a passion for event conception, innovation & creativity.
• You have between 1-3 year experience in project development & communication services.
• You are stress resistant, daring and results driven.
• You have a CSR (Corporate Social Responsibility) mindset.
• Ability to multi-task and prioritise.
• Excellent organisational, administrational and planning skills.
• You adapt easily in a dynamic environment and like to learn.
• Your English is at a C1 level, and any other European language is an asset.
• You have strong communication skills and a strong customer service orientation.
• You are energetic, open-minded and change ready as we work in a fast-paced environment.
• Able to travel all around the world.

🤝 What can you expect from us?

• Joining a dynamic team
• Access to our regular training program
• 360° feedback system
• An incredible network of top colleagues within the different agencies and a multitude of opportunities to connect during monthly after works and annual seminars or team buildings.
• The freedom and responsibility to shape your own role and challenge ideas as well as the opportunity to participate in the evolution of the company through our various taskforces and cooperation groups.
• Joining an EMAS and ISO14001 certified company with the responsibility to apply sustainability on a daily basis and to integrate meaning in all your tasks.
• Work min 2 days a week in a beautiful office composed of an open space, a quiet zone, a collaborative zone, a calling booth, a kitchen with a fridge offering sustainable products with the possibility of a hybrid work environment for a good work-life balance.

⚡ Salary package & benefits

We offer a full-time open-ended contract as an employee with a competitive salary and attractive advantages:

🥗 Meal vouchers

🖥️ Homeworking allowances

⚒️ Eco-cheques

🐼 ALAN health insurance

📱 Phone and mobile subscription provided

📡 Internet allowance

🚇 Legal transport reimbursement

🩺 Standard group insurance

💥 Our guiding principles: Quality – Entrepreneurship – Respect – Open mind – Trust – Boldness

💫 Our philosophy: tomorrow’s society will depend on our actions today

Do you share the same values? Do you make a change today for tomorrow?

Send us your application by e-mail at rh@vo-group.be or via our website.