🍀 Who are we? 

VO EVENT is the business unit specialized in B2B and B2C Event Management within VO GROUP. 

VO GROUP – Brussels-born and bred communication agency – is one of the leading Belgian agencies specialising in powerful communication campaigns, event management, digital marketing and design. Our underlying ambition is to create content that nourishes knowledge, changes behaviour, attitudes, or policy in the private and institutional sectors and resonates across Europe and beyond. 

💥Your mission: 

You’re able to turn a brief, together with your project lead and the creative, into a concrete proposal. 

You are able to anticipate needs, discern priorities and meet deadlines. 

Management of pre-production, production and post-production of the projects in collaboration with the team.  

🎯 Your key responsibilities: 

1.Pre-production: 

• Work on calls for tenders / pitches 
• Search for suppliers and innovative concepts for activities, entertainment, decoration, etc. 
• Coordination of suppliers and service providers: Liaison and negotiation with suppliers and providers for venue hire, catering, technical services, etc. (intermediary between all parties involved). 
• Client relations management: preparation of meetings with the client and other stakeholders. Weekly follow-up and status (proposals, summaries, validation requests, etc.). 
• Administrative and accounting management: drafting requests for proposals, drawing up POs, processing invoices, etc., requiring mastery of internal tools.  
• Drawing up and maintaining a budget while ensuring profitability + regular status reports to the client. 
• Communication management: development/implementation of content in an existing registration platform, graphic briefing for the development of visual aids.  
• Logistics management: managing delivery schedules and deadlines, staffing, coordinating transport and accommodation,  
• Preparation of schedules, retroplannings, technical leads and team briefings (technical directors, stage managers, technicians, animators/artists, photographers, etc.).  

 

2. Production: 

• Production of the event together with the teams and suppliers. 
• Management of unforeseen events 

3. Post-production: 

• Debriefing with the client and assessment of the experience  
• Reporting and administrative closing: processing of final invoices and final budget update  
• Complete CSR reports: My Impact Tool, carbon offset calculation + presentation to client  

 

👉🏻Required qualifications:  

• Organization and methodology  
• Detail-oriented  
• Solution-oriented  
• Creative and curious  
• Good interpersonal skills 
• Flexibility  
• Passion for the event sector 
• Ability to work as part of a team  
• Sense of independence, autonomy, ability to manage stress during rush periods 
• Customer focus  
• Sense of leadership  
• Have a good sense of analysis, synthesis and quality 

 

✅ You will be a good fit for the role if: 

• You speak English and French at a C2 level (speak Dutch at a B2 level is a real asset) 
• You have minimum of a bachelor degree  
• You are stress resistant, organized and problem-solving. 
• You have a CSR (Corporate Social Responsibility) mindset. 
• You adapt easily in a dynamic environment and like to learn. 
• You are energetic, open-minded and team player. 
• You are willing to work occasional evenings and weekends. 

 

🤝 What can you expect from us? 

• Joining a dynamic team  
• Access to our regular training program 
• 360° feedback system 
• An incredible network of top colleagues within the different agencies and a multitude of opportunities to connect during monthly after works and annual seminars or team buildings. 
• The freedom and responsibility to shape your own role and challenge ideas as well as the opportunity to participate in the evolution of the company through our various taskforces and cooperation groups. 
• Joining an EMAS and ISO14001 certified company with the responsibility to apply sustainability on a daily basis and to integrate meaning in all your tasks. 
• Work min 3 days a week in a beautiful office composed of an open space, a quiet zone, a collaborative zone, calling booths, a kitchen with a fridge offering sustainable products with the possibility of a hybrid work environment for a good work-life balance. 

 

⚡ Salary package & benefits 

We offer a full-time open-ended contract as an employee with a competitive salary and attractive advantages: 

🥗 Meal vouchers 

🖥️ Homeworking allowances 

⚒️ Eco-cheques 

🐼 ALAN health insurance 

📱 Phone and mobile subscription provided 

📡 Internet allowance 

🚇 Legal transport reimbursement 

🩺 Standard group insurance 

 

💥 Our guiding principles: Quality – Entrepreneurship – Respect – Open mind – Trust – Boldness 

💫 Our philosophy: tomorrow’s society will depend on our actions today 

 

Do you share the same values? Do you make a change today for tomorrow? 

Send us your application before May 10th, 2024 by e-mail at rh@vo-group.be or via our website.